Business Writing Clear and Simple by Learning Express Editors
By Learning Express Editors
The fundamentals of industrial writing from organizing your rules to making crystal-clear correspondence. Write and get effects like a CEO. each person within the enterprise international can reap the benefits of powerful writing talents. This accomplished consultant deals a superior beginning in sturdy busines writing. beginning with writing basics equivalent to composition and grammar, and relocating directly to company letters for each situation-including e-mail-it additionally deals 29 nice information for reinforcing your writing, plus crucial writing references.
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Standard English is the standardized, well-known language structure. It is important to understand that the recommended conversational writing style of today does not translate into a free pass to use slang. What it does mean is that, while most slang terms can be found in the dictionary, they are not suggested terms for business correspondence—even the most casual kind. For one thing, slang is vague. It does little more than just give the reader an overall picture of a situation, rather than provide the descriptive words needed to clarify something.
So, even though it may take you longer to plan and edit your letter before writing it, it will benefit you in the long run. You will earn a reputation as a clear thinker, someone who will get down to business. CHECK YOUR PARAGRAPH AND SENTENCE LENGTH It is just as important to watch rambling sentences and paragraphs: ■ ■ Paragraph: Give the reader a break by keeping your paragraphs within about five to seven sentences. The old standard rule has always been that a minimum of three sentences is necessary to constitute a paragraph.
Remember that spell check won’t catch proper words that are used in the wrong context. Also, do not use words that are not words. Try to avoid cliches and apply some of your own brilliant thoughts. And, of course, use sensitivity and reason when you address someone. Your job is to be aware of the growing and changing global workforce, and to apply your best thoughts to that process. Try to maintain professionalism and understanding in all that you write. Basic Training CHAPTER 1 BUSINESS WRITING CLEAR AND SIMPLE 45 6023_BusinessWritingClear(fin) 8/16/07 2:36 PM Page 46 ADD A PERSONAL TOUCH Be yourself—let your business writing represent your personality.