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Construction contract administration by Charles S Phillips

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By Charles S Phillips

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They become contract documents on award of the contract. A sample addendum is included in Appendix B. POST-BID ACTIVITIES Open and analyze bids. Select best bid. Hold bid resolution meeting. Letter of Understanding Letter of Intent Notice of Award Notify bidders that were not selected. © 1999 by the Society for Mining, Metallurgy, and Exploration. All rights reserved. Electronic edition published 2009. 3. 10 are listed for a typical project. Added detail such as markups for equipment rental, materials, and labor as well as unit prices for changes in the work, exceptions, and any other pertinent information may be included to help in the analysis.

4 (p. 19). Circumstances may arise in which delays and time constraints prevent bid package distribution until pre-bid meetings. This practice should be avoided whenever possible. Experience shows that pre-bid meetings are more productive when bid packages are distributed beforehand, giving bidders more time to study and become familiar with project requirements and obligations and to prepare their questions, comments, or observations. Bidder questions and concerns are usually clarified and resolved during Owner presentations at pre-bid meetings.

Some Owners specify one logbook for an entire project and others specify one logbook per contract. Logbooks should be permanently bound, with consecutively numbered pages. Entries must be dated, legible, have no erasures, and reference a contract number, name of the contractor, and work location. Should errors be made, the entry should be crossed out so it can still be read, initialed, and followed with the correct entry. 1 for an example of a site logbook page. Correspondence. If the Site Manager, Deputy Site Manager, and their limits of authority were not specified in the Letter of Understanding, such notification is necessary in a letter best written by the person who called the bid resolution meeting.

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