Preparing and Delivering Technical Presentations by Kenneth G. Budinski

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By Kenneth G. Budinski

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Sample text

I heartily r e c o m m e n d their use w h e n they a d d value. The risk in their use is that s o m e t i m e s they o v e r w h e l m y o u r message. All that the audience r e m e m b e r s is y o u r movie. That is fine if y o u r m o v i e is y o u r message. If it is a b o u t a test device o r s o m e ancillary a s p e c t of y o u r message, you m a y n o t achieve y o u r presentation objective. RULE: U s e m o v i e s j u d i c i o u s l y ; t h e y c a n d i s t r a c t if t h e y are not core to your message.

There are m a n y w o r d s a n d p h r a s e s in every l a n g u a g e that do n o t have universal m e a n ings to all "users" of t h a t language. Needless to say, these w o r d s a n d p h r a s e s s h o u l d be avoided in m a k i n g p r e s e n t a tions. RULE: Avoid c o l l o q u i a l i s m s . I Colloquialisms c a n confuse y o u r a u d i e n c e a n d have a negative effect on y o u r message. P r o n u n c i a t i o n s a r e a similar factor. , d e p e n d i n g o n w h a t p a r t of the c o u n t r y y o u c o m e from.

At a recent conference that I attended, one speaker had a text title and footer as well as six graphs on the same slide. ] In almost all cases, putting multiple graphs in one visual aid is too much from the aspect of readability and understandability. I RULE: Only put one graph on a visual aid. Cluttered graphs are also mostly due to computer software programs that allow plotting an infinite n u m b e r of curves on the same graph. Sometimes speakers will plot a dozen different graphs on the same axis and use colors to discriminate between lines or points.

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