The Complete Human Resources Writing Guide by Diane Arthur

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By Diane Arthur

Letters, varieties, rules, reviews, and handbooks-these are only a few of the files that HR pros produce on a daily basis. And it really is not only the volume that counts, it is the readability and accuracy of the communications which are key. here is the 1st writing handbook designed specially for HR pros. It combines transparent, whole, how-to-do-it directions on writing with greater than a hundred genuine samples of HR records. Readers realize how you can: ** grasp the 7 phases of writing, from define to revision ** steer clear of worker and criminal difficulties that could come up from poorly written communications ** conquer "blank web page syndrome" ** shop effort and time ** make each record in attaining its objective

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However, focusing on a person's characteristics, as opposed to what needs to be said, can distort the intended thrust of your document. For example, when preparing an employee's performance appraisal, tiptoeing around the person's likely reaction to criticism could prevent you from being frank about areas requiring improvement. The language in an appraisal should not be harsh, but it needs to be honest and accurate. The employee's feelings about what is being said are certainly relevant and should be addressed during the face-to-face meeting when you sit down together to develop an action plan for improvement.

Accordingly, select language that is reader friendly. Page 15 Try, too, to reread what you have written from the perspective of the recipient. The reader may not have your knowledge base and may therefore require additional information. Do not assume that what is clear to you is equally clear to others. Clarity also means adhering to standard English word orders in your sentences. " This pattern, common in newspapers, is easy to read and understand. A second basic word pattern, subject-verb-complement, also conveys a clear message: "Nathan [subject] is [verb] this month's winner [complement].

Note that in the last example the word unit that follows the dependent clause is an independent clause: Avedon is establishing a weight-loss program for anyone who wants to attend. This order places a greater emphasis on the independent clause. If you wanted to stress that not all employees need to lose weight, you would rewrite the sentence to read: Although Avedon is establishing a weight-loss program, all employees do not need to lose weight. Emphasis can also be achieved through brevity. The concept of "less is more" stresses a key point, especially if the emphasized message is surrounded by longer sentences.

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